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The Southern California Genealogical Society is pleased to announce an invitation to submit lecture proposals for the 41st Annual Southern California Genealogy Jamboree, to be held at the Burbank Airport Marriott Hotel and Conference Center, Burbank, California June 11-13, 2010. The 2010 edition of this conference is expected to draw nearly 1200 participants, speakers, and exhibitors. Jamboree has a well-earned reputation as one of the largest and most popular genealogical events in the United States.
A wide variety of presentations will be considered, including websites and electronic information sources, migration paths, use of records and repositories, research methodology, skill building, cultural and ethnic research, writing, publishing, family history, computers and technology, society management, genetics and DNA research, source records, immigration and naturalization records, digital and brick-and-mortar record repositories, and professional topics. This year’s geographic focus will be on North American– Canada, Mexico, and the many regions of the U.S. Whether it’s New York or the South, Midwest or Mid-Atlantic, Pacific Northwest or Southwestern U.S., each region presents its own records challenge.
Original topic submissions are strongly encouraged. Because we have a loyal audience who returns to our conference year after year, we will give priority to presentations that have not been presented at Jamboree within the past two years. The committee will consider proposals for panels, workshops and other ground-breaking presentations. The committee will give preference to sponsored presentations and digital presentations are strongly encouraged.
Presentation time slots are a total of 60 minutes in length, including a 10-minute question-and-answer period. Panel discussions may be proposed for 90 or 120 minutes. Speakers may submit any number of proposals. The Jamboree Committee, at its sole discretion, may select none, some, or all of the proposals submitted by any speaker.
Jamboree draws attendees of all experience levels. We encourage the submission of advanced level sessions, as well as beginner and intermediate levels.
Expectations of Jamboree Speakers:
- All conference planning materials will be submitted on or before stated deadlines.
- Sessions will begin and end promptly as scheduled.
- Presentation will include the use of high-quality visuals. Digital presentations are preferred.
- Syllabus material is required for every lecture presentation. Content should represent the content of the class or supplement the lecture material. Syllabus material should be between 2 and 4 pages per lecture.
- High-quality camera-ready syllabus material will be submitted by the stated deadline. Acceptable formats are PDF, Word, WordPerfect, PowerPoint and Publisher.
- Speaker will provide website links, announcements and other assistance in promoting Jamboree.
- Speaker will provide his or her own laptop computer for digital presentations. SCGS cannot provide laptop computers for speakers’ use.
- Should the speaker not be able to participate in Jamboree, the speaker will notify Jamboree at the earliest possible opportunity so that a replacement can be found.
- The speaker will not make any presentations within a 150-mile radius of Burbank, California, between June 9, 2010 and June 15, 2010, other than in conjunction with Jamboree.
Speakers participating in the Conference will receive:
- Complimentary registration for all three days, with conference syllabus in print and/or CD format.
- One-year associate membership in the Southern California Genealogical Society.
- $75 per lecture honorarium.
- $200 total honorarium per panel discussion, divided equally among all participants.
- $25 per lecture bonus if camera-ready syllabus materials meet the stated requirements and are submitted on or before the stated deadline.
- $20 per lecture bonus if speaker provides his or her own high-resolution digital projector.
- Promotion, links from the Jamboree website and Jamboree Blog to speaker’s website, and marketing collaboration.
Honorarium payments may be traded on a dollar-for-dollar basis for space in the exhibit area or for syllabus advertising. Exhibitor information is available upon request.
Expense Reimbursement
Those speakers selected to conduct three or more lectures will receive reimbursement of travel expenses, as follows: single hotel accommodations at the Burbank Airport Marriott, $200 toward reimbursement of airfare, and a per-diem of $30 for each day the speaker is scheduled to speak. Speakers who choose not to stay at the Marriott will not be paid any room allowance. If driving, mileage will be calculated at current IRS mileage rates and computed using MapQuest, with a maximum reimbursement of $200.
SCGS will not reimburse speakers or pay for the following:
- Car rental.
- Expenses charged to the hotel room, including Internet access. Wireless Internet access in the Convention Center is provided free of charge. Public areas in the main hotel are also wireless zones.
- Local parking fees.
- Ground transportation to or from an airport. Free shuttle service is provided by the Marriott to and from the Bob Hope Burbank Airport. Exception: If the combined airfare/shuttle service from another area airport (e.g. LAX, Ontario) is less than the airfare into Burbank, we will approve the combined reimbursement.
Distribution of Presentation Materials and Copyright Considerations
- Speakers retain copyright to all content and syllabus material.
- Jamboree will provide syllabus materials on CD as well as in printed form. Both the printed and digital versions of the syllabus will be made available for sale after Jamboree. Lecture material may be made available by electronic download to paid Jamboree registrants prior to Jamboree.
- SCGS is investigating fee-based methods of distributing Jamboree content after the event, including audio and/or video taped lectures and digital download of content. Speakers will have the option of participating in any such program, and revenue-sharing arrangements will be presented to each speaker at a later date.
Submission of Proposals
Speakers interested in presenting lecture presentations at Jamboree should submit proposals as follows. Electronic submission of proposals is strongly encouraged and may be submitted in PDF, Word, or Word Perfect format. If submitting hard-copy documents, please include two copies of each proposal.
A proposal submission form is attached to this Call for Papers for our speakers’ convenience. Each lecture proposal should include the following elements. Proposals submitted without this information risk rejection.
- Your name, address, telephone, fax and e-mail address
- Presentation title
- Lecture summary (maximum 25 words) for Jamboree program
- Full (maximum 100-word) description of the lecture for website, press releases and other materials
- Audience level (beginner, intermediate, or advanced)
- Format of audio-visual material (overhead, PowerPoint, multimedia, Internet, etc.) NOTE: SCGS is not able to provide computers for speakers’ use.
- Number of pages of syllabus content
- Consideration of authorization to audio- or video-record the presentation.
The proposal(s) should be accompanied by a transmittal letter with biographical information including:
- Summary of recent speaking experience.
- Speaker biography summary (maximum 50 words) for Jamboree program.
- Detailed speaker biography for website, press releases and syllabus.
- Color or black-and-white head-shot photograph in high-resolution JPG, PNG or GIF or printed photo format.
- Scanned business card for use in the syllabus. JPG, GIF, PNG preferred.
- Sponsorship (if applicable).
Key Dates
May 15, 2009 Call for Papers issued
July 1, 2009 Call for Papers deadline for submission
October 1, 2009 Selection and notification of selected speakers
November 1, 2009 Issuance of contracts
December 1, 2009 Deadline for return of signed contracts
March 1, 2010 Deadline for syllabus materials (2-4 pages per lecture)
Questions, inquiries or submissions may be emailed to SCGSJamboree@gmail.com with the subject line Call for Papers Submission, or mailed to the program chair at the address below.
Thank you for all you do to promote genealogy.
Charlotte Bocage
Program Chair
41st Annual Southern California Genealogy Jamboree
Southern California Genealogical Society
417 Irving Drive
Burbank, CA 91504-2408
Complete a separate page for each presentation
To: Charlotte Bocage, Program Chair
Southern California Genealogy Jamboree
Southern California Genealogical Society
417 Irving Drive, Burbank, CA 91504
Fax: 818-688-3253
SCGSJamboree@gmail.com
Name: __________________________________________________________________
Company Name (if any):_____________________________________________________
Street Address: ____________________________________________________________
City: ___________________________ State: ___________ Zip Code: ________________
Email: ___________________________________________________________________
Web URL: ________________________________________________________________
Day Phone: _____________________ Evening Phone: __________________________
Mobile Phone: ___________________ Fax: _________________________________
A. Presentation title:
B. Brief (maximum 25 word) topic summary for Jamboree program:
C. Detailed (maximum 100 word) description of the lecture for website, press releases and other marketing purposes.
D. Audience level (beginner, intermediate, or advanced):
E. Format of audio-visual material (overhead, PowerPoint, multimedia, Internet, etc.)
F. Who will provide the equipment?
NOTE: SCGS is not able to provide computers for speakers’ use.
G. Estimated number of pages of syllabus content for this session:
H. Will you consider allowing the audio- or video-record of this session?
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